PAYMENT DEADLINES

• Full payment is due 45 days or more prior to the program start date.
• If you are using financial aid, the financial aid verification form is due 45 days or more prior to the program start date.
• Students who are not paid in full by the program due date will be charged an additional $250 late fee.
• Students who have not paid in full within 30 days of the program start date may forfeit their spot in the program. 
• Students who have unpaid balances 90 after the program start date, including those students paying with Financial Aid, will have their remaining balance transferred to a collection agency.  Any student having an unpaid balance transferred to collections will be responsible for both the unpaid balance, plus any and all related collections agency fees.  Additionally, information regarding the unpaid balance will be disclosed to the credit bureaus which will affect credit reports and credit ratings.
• There is a $35 fee for all returned checks. Once a check is returned, a money order or cashier’s check is required.

REFUND POLICY

Because Barcelona SAE makes financial commitments on behalf of our participants well in advance of the program start date, refunds can only be made in accordance with the terms listed below. 

In cases where a participant withdraws for any reason, the following refund policy is in place:

For students participating in a SIS, UB, UPF or internship program:

1. Withdrawing 60 days or more prior to the program start date will result in a full refund of program cost, with the exception of your $75 application fee.
2. Withdrawing 45-59 days prior to the program start date will result in a full refund of the program cost, with the exception of your $500 confirmation deposit and $75 application fee. 
3. Withdrawing 30-44 days prior to the program start date will result in a 50% refund of the program cost, with the exception of your $75 application fee.
4. Withdrawing 1-29 days prior to the program start date or on or after the program start date will result in no refund. 

For students participating in a UAB program: 

1. Withdrawing 60 days or more prior to the program start date will result in a full refund of program cost, with the exception of your $75 application fee.
2. Withdrawing within 30-59 days prior to the program start date will result in a 50% refund of the program cost, with the exception of your $75 application fee.
3. Withdrawing 1-29 days prior to the program start date or on or after the program start date will result in no refund.

In cases where Barcelona SAE is forced to cancel or suspend a program, the following refund policy is in place:

1. If it is before the program start date, all recoverable costs will be refunded, with the exception of your $75 application fee. 
2. If it is on or after the program start date, Barcelona SAE will attempt to refund whatever portion of the participant’s fees have not been used or committed. However, it should be known that refunds will be highly unlikely as many costs are paid upfront for a student’s study and/or intern abroad experience. 

SPECIAL CIRCUMSTANCES 

1. In the case of expulsion from the host institution or deportation from the host country, or any other withdrawal that is a result of a participant’s breach of the Barcelona SAE code of conduct, no refund will be given.
2. In the case of serious documented illness, all recoverable costs will be refunded, with the exception of your $500 confirmation deposit and $75 application fee. Any serious illness that causes a participant to withdraw must be documented by a licensed U.S. or Spanish physician with notification sent to Barcelona SAE in writing. 

IMPORTANT NOTE ABOUT WITHDRAWALS AND FINANCIAL LIABILITY

I understand that my application will be considered active unless I notify Barcelona SAE in writing to advising@barcelonasae.com of my intent to withdraw. The withdrawal will be effective on the date of receipt of notification.

NON U.S. CITIZENS

If you are not a U.S. Citizen, please note that it is your responsibility to obtain the necessary visa and supply a copy of this to Barcelona SAE upon receipt. If you fail to obtain the necessary visa for a Barcelona SAE program and need to withdraw as a result, the above refund policy will apply.